Microsoft Office Tutorials and References
In Depth Information
Customizing the Quick Access Toolbar
Customizing the Quick Access Toolbar
Office 2013 has an arrangement of controls (a user interface, as geeks like to
say) that eliminates menus in favor of big Ribbons, tabs, and buttons. The
current scheme is much more colorful than the old menu system was, but I
have trouble figuring out how to do many of the things I want to do. With an
old-fashioned menu system, you know that everything you want to do is on
a menu somewhere. In the new arrangement . . . who knows? If you find the
new system confusing, don’t feel bad; I’ve been writing books about Outlook
for over ten years now, and I’m often baffled by this new scheme.
There’s hope, however. After you find the tool you need, you can right-click
the tool and choose Add to Quick Access Toolbar. That adds a tiny icon to
that thin strip of icons that sits just above the Ribbon (or below the Ribbon, if
you move it there). If you’ve ever bookmarked a website, you know how this
works. If you right-click the Quick Access toolbar and choose Show the Quick
Access Toolbar below the Ribbon, that’s exactly what happens.
Each Outlook form also features its own Quick Access toolbar as well. That’s
useful for speeding up tasks that you perform frequently. If you like to print
individual e-mail messages from time to time, you can add the Quick Print
command when you’re reading or composing a message. That way, the Print
command is a couple of clicks closer.
You also can add more tools to the Quick Access toolbar right from the
toolbar itself. Simply click the arrow beside any existing icons on the toolbar and
choose commands to add. If you choose More Commands from this list, a
much larger dialog box displays. From here you can scroll through a longer
list of commands. In this dialog box’s Choose Commands field, you can display
all commands. Add or remove commands from the Quick Access toolbar to
your heart’s content.
Wising Up Your Messages
with Smart Art
I don’t know whether art makes you smart, but design can make you look
smart if you know what you’re doing. If you don’t know what you’re doing,
you can fall back on Smart Art, another intriguing feature on the Ribbon’s
Insert tab. Smart Art helps you create colorful, annotated designs to add to
your e-mail.
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