Microsoft Office Tutorials and References
In Depth Information
E-Mail: Basic Delivery
The figures you see in this topic and the instructions you read assume that
you’re using Outlook 2013 the way it comes out of the box from Microsoft —
with all the standard options installed. If you don’t like the way the program
looks (or how things are named) when you install Outlook, you can change
many of the things you see. If you change too much, however, some instructions
and examples I give you won’t make sense, because then the parts of the
program that I talk about may have names you gave them, rather than the
ones Microsoft originally assigned. The Microsoft people went to great
lengths to make Outlook’s features easy to find. I suggest leaving the general
arrangement alone until you’re comfortable using Outlook.
E-Mail: Basic Delivery
E-mail is Outlook’s most popular feature. I’ve run across people who didn’t
know Outlook could do anything but exchange e-mail messages. It’s a good
thing that Outlook makes it so easy to read your e-mail, although it’s too bad
that so many people stop there.
Reading e-mail
When you start Outlook, you normally see a screen with three columns. The
leftmost column is the Folder pane, which lets you switch between different
modules in Outlook to perform different tasks. The second column from the
left is your list of messages; the right column (called the Reading pane)
contains the text of one of those messages. If the message is short enough,
you may see its entire text in the Reading pane, as shown in Figure 1-1. If the
message is longer, you’ll have to open it to see the whole thing.
Here’s how to see the entire message:
1. Click the Mail button in the Navigation bar.
You don’t need this step if you can already see the messages.
2. Double-click the title of the message.
Now you can see the entire message.
3. Press Esc to close the message.
The message form closes.
A quick way to skim the messages in your Inbox is to click a message and then
press the up-arrow or down-arrow key. You can move through your message
list as you read the text of your messages in the Reading pane.
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