Microsoft Office Tutorials and References
In Depth Information
There’s No Place Like Home: Outlook’s Main Screen
When you choose the Day or Week view, you can click the tiny arrow in the
bottom-right corner of the screen to see all the tasks scheduled for completion
that day, as well as any e-mail messages you’ve flagged for that day. After all,
if you have too many meetings on a certain day, you may not have time to
finish a lot of tasks. You can drag a task from one day to another to balance
your schedule a bit.
Most people don’t create multiple folders in Outlook, so folder navigation
isn’t important for most people — the buttons in the Folder pane do
everything most people need. On the other hand, I know people who create
elaborate filing systems by creating dozens of Outlook folders for their
e-mails and even their tasks. It’s personal; some people are filers, some are
pilers. Take your pick.
A tale of two folders
Folders can seem more confusing than they need to be because, once again,
Microsoft gave two different things the same name. Just as two kinds of
Explorer (Windows and Internet) exist, two kinds of Outlook exist, and way
too many kinds of Windows exist. You may run across two different kinds of
folders when you use Outlook — and each behaves differently.
You may be used to folders in Windows, which are the things you use to
organize files. You can copy, move, and delete files to and from folders on
your hard drive. Outlook doesn’t deal with that kind of folder. If you need to
manage the files you’ve created on your computer, click the Windows Start
button and then choose Documents.
Using the Folder list
The only time you absolutely deal with folders is when you want to create
a new folder for a separate type of item (such as a special Contact list or a
folder for filing e-mail) or find that folder again to use the items you’ve stored
You may quite possibly never deal with folders in Outlook. The Folder pane
includes the folder choices that most people use most of the time. You may
never need to get a different one. Fortunately, the list of folders appears all
by itself when you’re likely to need it. To read more about Outlook folders,
see Chapter 6.