Microsoft Office Tutorials and References
In Depth Information
Tying It All Together: The Ribbon
Tying It All Together: The Ribbon
You do most of your work in all Microsoft Office programs through the
Ribbon. As you can tell from first glance, the Ribbon is organized into tabs,
groups, and buttons. Each tab contains a different set of groups, and each
group has a different set of buttons. In Outlook, each module (Mail, Calendar,
People, Task, and so on) has its own Ribbon, which is organized suitably for
the purposes of its module. Most of the buttons are clearly labeled with the
name of the thing they do, such as Reply, New Appointment, Business Card,
and so on. The lower-right corner of some groups has a tiny icon called the
Properties button; click it to see more detailed choices than you see in the
Ribbon. When you get used to the Ribbon, it’s really not that bad. It’s like
eating your spinach: It’s good for you.
Viewing ScreenTips
Each button in the Ribbon displays a little pop-up tag when you hover the
mouse pointer over it. The shadow tells you that if you click there, the button
will do what it’s there to do: paste, save, launch missiles (just kidding) —
Another slick thing about buttons is that when you rest the mouse pointer on
one for a second or so, a little tag tells you the button’s name (see Figure 2-3).
Tags of this sort, called ScreenTips, are very handy for deciphering exactly
what those buttons are supposed to do.
Some buttons have a little triangle at the bottom. This triangle means that the
button offers a pull-down menu. Most Outlook modules have a button called
Move. Click the button to pull down its menu and see all the different places
to which you can send an Outlook item.
Using the New Items button
Every Outlook module has a New Items button, which allows you to create
an item in any other module. Perhaps you’re entering the name and address
of a new customer who is also mentioned in an interesting article in today’s
paper. You want to remember the article, but it doesn’t belong in the
customer’s address record. Although you’re still in the Calendar module, click
the New Items button and create a quick note. Using the New Items button to
create a note when you’re looking at the Calendar screen can get confusing.
At first, you may think the note isn’t entered, but it is. Outlook just files it in
the Notes module, where it belongs. See Figure 2-4.
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