Microsoft Office Tutorials and References
In Depth Information
Chapter 3: On the Fast Track: Drag ‘til You Drop
The drag-and-drop technique keeps all the different elements of your daily
workload connected to each other. Outlook treats all items equally. An e-mail
message, a task, an appointment, and an Address Book record are all the
same to Outlook — each is just a slightly different way to organize the same
Before you can drag an item, you have to select it, which simply means to click
the item once. Then the rest of the process is straightforward:
✓ Dragging means clicking your mouse on something and moving the
mouse to another location while holding the left mouse button down at
the same time. The item you’re dragging moves with the mouse pointer.
✓ Dropping means letting go of the mouse button. The mouse pointer
detaches from the object you dragged and leaves it in its new location.
When you drag an item, you see an icon hanging from the tail of the mouse
pointer as you move the pointer across the screen. The icon makes the
pointer look like it’s carrying baggage, and to some degree, that’s true.
Dragging your mouse between Outlook modules “carries” information from
one type of item to another.
When you drag and drop items between different Outlook modules, you can
keep creating new types of items from the old information, depending on
what you drag and where you drop it. For example, when you make an airline
reservation and the airline sends a summary of your itinerary by e-mail, the
most useful place for that information is in your calendar, on the day of your
flight. You could enter an appointment and type in all the information, but it’s
much faster to drag the airline’s e-mail message straight to your calendar. You
not only save time, but all the information is absolutely accurate because it’s
the same information.
Everything you can do by using the drag-and-drop method can also be done
through Ribbon choices or keystroke shortcuts, but you lose the advantage
of having the information from one item flow into the new item, so you have
to retype information. I don’t have time for that, so I just drag and drop.
After you’ve tried drag and drop, you’ll see how much it helps you. And
because I’m using this chapter to show you how to get everything done faster,
I describe every action in terms of a drag-and-drop movement rather than
through Ribbon choices or keyboard shortcuts. However, throughout the rest
of the topic, I describe how to do things using the Ribbon, which is a more
intuitive way to explain most Outlook features, but trust me, drag and drop
is usually faster. So when you read other parts of the topic, don’t think I’m
discouraging you from trying drag and drop; I’m just trying to offer you the
clearest explanation I can. (Whew! I’m glad that’s off my chest.)