Microsoft Office Tutorials and References
In Depth Information
Creating Instant E-Mail Messages
4. If you want to include more information, type it into the appropriate
box on the New Contact form.
You can change existing information or add information — the company
for whom the person works, the postal mail address, other phone
numbers, personal details (say, whether to send a complimentary gift of
freeze-dried ants for the person’s pet aardvark), and so on.
If the body of the e-mail message contains information you want to use
as contact information, select that information and drag it to the
appropriate box of the New Contact form.
5. Click the Save & Close button.
You now have the e-mail address and any other information for the new
contact stored for future reference.
Another quick way to capture an e-mail address from an incoming message:
Right-click the name of the sender in the incoming message’s From field (in
the Reading pane; this won’t work if you right-click the From address in the
message list). The From field is not a normal text box, so you may not think
that right-clicking it would do anything, but it does: A shortcut menu appears.
Choose Add to Outlook Contacts to open the New Contact form, and then
follow the last two steps of the preceding list.
Creating Instant E-Mail Messages
When you drag an item to the Inbox, Outlook automatically converts it into an
outgoing e-mail message:
If the item you drag to the Inbox contains an e-mail address (for example,
a contact), Outlook automatically creates the message with that person’s
e-mail address filled in.
If the item you drag to the Inbox contains a subject (for example, a task),
Outlook automatically creates the message with that subject filled in.
Creating from a name in your Contacts list
Addressing messages is one of the most productive drag-and-drop techniques
in Outlook. E-mail addresses can be cumbersome and difficult to remember,
and if your spelling of an e-mail address is off by even one letter, your
message won’t go through. It’s best to just keep the e-mail addresses of
the people to whom you sent messages in your Contacts list and use those
addresses to create new messages.
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