Microsoft Office Tutorials and References
In Depth Information
Creating Messages
6. Type the subject of the message in the Subject text box.
You should keep your subject line brief. A snappy, relevant subject
line makes someone want to read your message; a long or weird
subject line doesn’t.
If you forget to add a subject and try to send a message, Outlook opens a
window that asks whether you really meant to send the message without
a subject. Click the Don’t Send button to go back to the message and
add a subject. If you want to send your message without a subject, just click
the Send Anyway button (but not before you’ve written your message).
7. Type the text of your message in the Message box.
If you use Microsoft Word as your word processor, you’re probably
familiar with the formatting, graphics, tables, and all the tricks available
in Word to make your e-mail more attractive. Those same tricks are
available in Outlook by using the tools at the top of the message form.
There may be times when you don’t need to put anything in the Message
text box, such as when you are forwarding a message or sending an
attachment. If that is the case, simply skip this and move on to the next
In Chapter 20 I list a few message-formatting tricks you can use. You can
also read Dan Gookin’s Word 2013 For Dummies (published by Wiley)
for more complete information about using Microsoft Word. If you’re
completely at home with Word, you’ll be happy to know that your word
processing skills are just as useful in Outlook, too. You can type a message
using nearly all the formatting you’d use in any other document
(including italics, bold, and bullets) and then click the Send button.
Be careful how you format e-mail to send to people on the Internet.
Not all e-mail systems can handle graphics or formatted text, such as
boldface or italics, so the masterpiece of correspondence art that you
send to your client may arrive as gibberish. Also, many people read
e-mail on their cell phones, which can do odd things to the text you
send. If you don’t know for sure how your recipient gets your e-mail, go
light on the graphics. When you’re sending e-mail to your colleagues in
the same office, or if you’re sure that the person you’re sending to also
has Outlook, the formatting and graphics should look fine.
8. Select the Review tab and click the Spelling & Grammar button at the
top of the message screen (or press F7).
Outlook runs a spell check to make sure that your message makes you
look as smart as you actually are.
9. Click the Send button (or press Ctrl+Enter or Alt+S).
Your mail is moved to the Outbox. If your computer is online, Outlook
immediately sends any messages from the Outbox. If Outlook is configured
to not immediately send messages (as might be the case in some
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