Microsoft Office Tutorials and References
In Depth Information
Creating Messages
offices), you can press F9 (or select Send/Receive and click the Send/
Receive All Folders button in the Ribbon) to send any e-mail messages
that are queued up in the Outbox. If you composed messages while your
computer was offline, you can press F9 to send your messages when it’s
again connected to the Internet. When a message is sent, it automatically
goes to the Sent Items folder.
Yet another way to tell Outlook to send messages from the Outbox is to click
the small button that looks like two overlapping envelopes located in the
Quick Access toolbar at the upper-left corner of the Outlook window — which
is visible from any screen within Outlook. If you hover the mouse pointer
over this button, a window appears telling you that this is the Send/Receive
All Folders button. Whenever you send messages by clicking the Send button
in a message, by clicking the Send/Receive All Folders button, or by pressing
F9, you’re also telling Outlook to retrieve all incoming messages — so don’t
be surprised if you receive some messages whenever you tell Outlook to send
Setting priorities
Some messages are more important than others. The momentous report that
you’re sending to your boss demands the kind of attention that wouldn’t be
appropriate for the wisecrack you send to your friend in the sales department.
Setting the importance level to High tells the recipient that your message
requires some serious attention.
You can choose from three importance levels:
What’s my e-mail address?
Your e-mail address appears as different
versions for different people, depending on
how much of the address they share with
you. For instance, if you use Yahoo! Mail and
your account name is Jane_Doe, your e-mail
address appears to the world at large as . The same is true if
you’re on an office e-mail system. If you work
for International Widgets Corporation, you may
be . (Check with your
company’s computer guru about your corporate
e-mail address.) Your coworkers can probably
send you messages at simply Jdoe .
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