Microsoft Office Tutorials and References
In Depth Information
Creating Messages
What’s in an AutoName?
One neat Outlook feature is that you can avoid
memorizing long, confusing e-mail addresses of
people to whom you send mail frequently. If the
person to whom you’re sending a message is
entered as a contact in your Address Book (see
Chapter 7 for more information about contacts)
and you’ve included an e-mail address in the
Address Book record, all you have to type in
the To text box of the New Message form is
the person’s name — or even just a part of the
person’s name. Outlook helps you fill in the rest
of the person’s name and figures out the e-mail
address. You know you got it right when Outlook
underlines the name with a solid black line after
you press Enter or Tab or click outside the To
box. If Outlook underlines the name with a wavy
red line, that means Outlook thinks it knows
the name you’re entering but the name isn’t
spelled quite right — so you have to correct
the spelling. Or, you can right-click the name
to see a list of e-mail addresses that Outlook
thinks might include the correct one. If Outlook
doesn’t put an underline below the name, it’s
telling you that it has no idea to whom you’re
sending the message — but it will still use the
name you typed as the literal e-mail address.
Making doubly sure that the name is correct is
a good habit to cultivate.
Here’s how you set the priority of a message:
1. While typing your message, select the Message tab in the Ribbon and
click the arrow beside Tags.
The Properties dialog box appears, as shown in Figure 4-2. This dialog
box enables you to define a number of optional qualities about your
message .
Figure 4-2:
Use the
dialog box
to set the
priority of
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