Microsoft Office Tutorials and References
In Depth Information
Creating Messages
company. If you use Outlook at work, check with your system administrators
before presuming that the information you send by e-mail is secure.
Another feature you’ll notice on the Message form is Permission (on the
Ribbon’s Options tab), which actually has the potential to prevent certain
things from happening to your message, such as having someone forward
your message to everyone you know. (How embarrassing.) However, both
you and your recipient have to be set up on a compatible e-mail system
with something called an Information Rights Management Service to make
that work. You also can’t be sure that it will work with some e-mail services,
such as Hotmail or Yahoo! Mail. You can find out more about Information
Rights Management at http://office.microsoft.com/en-us/help/
HP062208591033.aspx .
Setting other message options
When you open the Properties dialog box the way I describe in the previous
section, you may notice a number of strange-sounding options. Some of these
other options include Request a Read Receipt for This Message (which
notifies you when your recipient reads your message) and Expires After
(which marks a message as expired if your recipient doesn’t open it before
a time that you designate). Those are handy options, but if you want to use
them, there’s a catch: Both your e-mail system and your recipient’s e-mail
system must support those features or they probably won’t work. If you
and your recipient are both on the same network using Microsoft Exchange
Server, everything should work just fine. If you’re not both using Outlook or
on an Exchange network, (frankly) it’s a gamble. (See Chapter 14 for more
about how to use the Outlook features that work only on Exchange Server.)
Adding an Internet link
to an e-mail message
All Microsoft Office programs automatically recognize the addresses of items
on the Internet. If you type the name of a web page, such as www.outlook
fordummies.com, Outlook changes the text color to blue and underlines
the address, making it look just like the hypertext you click to jump among
different pages on the web. That makes it easy to send someone information
about an exciting website; just type or copy the address into your message. If
the web page address doesn’t start with www, Outlook might not recognize it
as a web address; if that happens, just put http:// in front of it. Depending
on what the recipient uses to read e-mail, he or she should be able to just
click the text to make a web browser pop up and open the page you mention
in your message.
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