Microsoft Office Tutorials and References
In Depth Information
Saving Interrupted Messages
Another quick way to delete a message is to click the Delete button that
appears at the top of the message you’re reading (or press Ctrl+D). It’s easy
to recognize the Delete button; it’s marked with a huge, black X. You know it
doesn’t mean buried pirate treasure — it means “make this message walk the
When you delete messages, Outlook doesn’t actually eliminate deleted items;
it moves them to the Deleted Items folder. If you have unread items in your
Deleted Items folder, the words Deleted Items change to boldface type, followed
by the number of unread items — the same way Outlook annotates the Inbox
with the number of unread items. You can get rid of the annotation by first
selecting the Deleted Items icon in the Folder list, choosing the Folder tab
in the Ribbon, and then clicking the Empty Folder button. Or, you can just
ignore the annotation. After you empty your Deleted Items folder, the messages
that were in it disappear forever.
Saving Interrupted Messages
If you get interrupted while writing an e-mail message, all is not lost. You
can just save the work you’ve done and return to it later. Just click the Save
button — the small icon in the Quick Access toolbar that looks like a blue
floppy disk in the upper-left corner of the New Message form — (or press
Ctrl+S). Your message is saved to the Drafts folder, as shown in Figure 4-9
(unless you had reopened the message from the Outbox, in which case
Outlook saves the unfinished message back to the Outbox). Alternatively,
you can select the File tab and click the Save button.
When a message is ready to be sent, its name appears in the Outbox in
italics. If you’ve saved it to work on later, its name appears in normal text,
not italics. If you’re not finished with the message and plan to return to it
later, save it (press Ctrl+S). If the message is ready for prime time, send it by
pressing Alt+S.
Saving a Message as a File
You may create or receive an e-mail message that’s so wonderful (or terrible)
that you just have to save it. You may need to
Print the message and show it to someone else.
Save it to disk.
Send (export) it to a desktop-publishing program.
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