Microsoft Office Tutorials and References
In Depth Information
Working in Presenter View
Tools: Beneath the current slide are icons representing various tools
that let you draw on your slides, magnify the slide to draw the
audience’s attention to a particular point, hide the current slide so you can
draw the audience’s attention away from the screen and to you, and
perform a few other interesting onscreen tricks. These tools are described
in the section “Using Presentation Tools,” later in this chapter.
Slide Navigator: These controls let you advance forward or backward
through your slide show.
Setting Up a Projector
If you’re going to present your show by using
a computer projector and a laptop, you need
to know how to connect the computer to your
laptop as well as how to set up the projector,
turn it on, focus it, and so on. Most of these
details vary from one projector to the next, so
you have to consult the manual that came with
the projector or bribe someone to set up the
projector for you. The following list provides a
few general tips that might help:
Connecting the projector: Most laptops
have an external video port on the back
or side, and most projectors have a video
input connection. Newer projects and
laptops use HDMI connectors, but older
projectors or laptops may use other types of
connectors, such as DVI or VGA. Note that
depending on the type of connector on your
laptop and on your projector, you may need
a special adapter to match the laptop’s
connector to the projector’s connector. At any
rate, make sure you have the correct cable
and adapter to connect your projector to
your laptop.
Activating the external video port: To use
the laptop with a projector, you must first
activate the external video port. Some
laptops automatically detect a projector when
it is connected. On others, you must press a
key or combination of keys to activate the
external port.
Selecting the projector’s video input: Most
projectors can accept input from more than
one source. For example, you might be able
to connect a computer and a DVD player
to the projector. The projector should have
some buttons or perhaps a menu setting
that lets you select the input that is used to
display the projected image. If you connect
your computer to the projector and
everything else seems okay but you still don’t get
a picture, make sure that the projector is set
to the correct input.
Using the projector’s remote control: If you
want to use the projector’s remote control
to operate your presentation, you need
the appropriate cable to connect the
projector to your laptop’s mouse port or USB.
The correct cable should come with the
Using sound: If your presentation has
sound, you need to connect your
computer’s sound outputs to a set of amplified
speakers or, if you’re showing the
presentation in a large auditorium, a PA system. The
correct cable to connect to a PA system
depends on the PA system, but a cable with
a mini-stereo plug on one end and a 1 4 -inch
plug on the other will probably do the trick.
Note that if you’re using an HDMI
connection, the sound output will be supplied to the
projector or TV via the HDMI output.
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