Microsoft Office Tutorials and References
In Depth Information
Adding a Chart to Your Presentation
charts, Dunkin’ Donut charts, and others. You can even create cone
charts that look like something that fell off a Fembot in an Austin Powers
movie. Different types of charts are better suited to displaying different
types of data.
Chart Layout: A predefined combination of chart elements, such as
headings and legends, that lets you easily create a common type of chart.
Chart Style: A predefined combination of formatting elements that
controls the visual appearance of a chart.
Datasheet: Supplies the underlying data for a chart. After all, a chart is
nothing more than a bunch of numbers made into a picture. Those
numbers come from the datasheet, which is actually an Excel spreadsheet.
When you create a chart, PowerPoint automatically starts Excel (if it isn’t
already running) and uses Excel to hold the numbers in the datasheet.
Series: A collection of related numbers. For example, a chart of quarterly
sales by region might have a series for each region. Each series has four
sales totals, one for each quarter. Each series is usually represented by
a row on the datasheet, but you can change the datasheet so that each
column represents a series. Most chart types can plot more than one
series. Pie charts can plot only one series at a time, however. The name
of each series can be displayed in a legend.
Axes: The lines on the edges of a chart. The X-axis is the line along the
bottom of the chart; the Y-axis is the line along the left edge of the chart.
The X-axis usually indicates categories. Actual data values are plotted
along the Y-axis. Microsoft Graph automatically provides labels for the
X- and Y-axes, but you can change them.
Legend: A box used to identify the various series plotted on the chart.
PowerPoint can create a legend automatically if you want one.
The most interesting thing to know about charting in PowerPoint 2013 is
that it is closely integrated with Excel 2013. When you insert a chart in
PowerPoint, Excel is automatically started, and the data that you chart is
placed in an Excel workbook. However, that Excel workbook isn’t stored as
a separate document. Instead, the chart and the datasheet workbook are
stored within the PowerPoint document.
Adding a Chart to Your Presentation
To add a chart to your presentation, you have several options:
Create a new slide by using a layout that includes a Content placeholder
(an object that reserves space for content on the slide). Then click the
Chart icon in the Content placeholder to create the chart.
Use the Insert tab to insert a chart into any slide.
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