Microsoft Office Tutorials and References
In Depth Information
Adding a Chart to Your Presentation
4. Change the sample data to something more realistic.
For more information about working with chart data, check out the
section “Working with Chart Data,” later in this chapter.
5. Finish the chart by setting the chart layout and style.
For more information, see the sections “Changing the Chart Layout” and
“Changing the Chart Style,” later in this chapter.
6. Rearrange everything.
The chart undoubtedly falls on top of something else already on the
slide. You probably need to resize the chart by selecting it and then
dragging it by the love handles. You can move the chart like any other
object: Just click and drag it to a new location. You might also need
to move, resize, or delete other objects to make room for the chart or
change the layer order of the chart or other surrounding objects. You
can find information about these manipulations in Chapters 11 and 12.
Pasting a chart from Excel
If the data you want to chart already exists in an Excel workbook, the easiest
way to chart it in PowerPoint is to first create the chart in Excel. Then copy
the chart to the clipboard, switch over to PowerPoint, and paste the chart
to the appropriate slide. When you do so, the chart appears in PowerPoint
exactly as it did in Excel.
When you paste an Excel chart into PowerPoint, a smart tag appears near
the bottom right of the chart. You can click this smart tag to reveal a menu
that lets you indicate whether you want to keep the original formatting of the
chart or use the theme in the PowerPoint presentation.
In addition, the smart tag lets you indicate whether the chart should be
embedded or linked. If you embed the chart, PowerPoint creates a copy of
the Excel data and stores it as a workbook object within your PowerPoint
file. This effectively severs the chart in the PowerPoint presentation from the
original workbook, so any changes you make to the data in the original
workbook aren’t reflected in the PowerPoint chart.
On the other hand, if you link the chart, PowerPoint copies the chart into the
PowerPoint presentation but creates a link to the data in the original Excel
workbook. Then any changes you make to the data in the original Excel
workbook are reflected in the chart.
One final option on the smart tag lets you insert the chart as a picture. If
you choose this option, PowerPoint converts the chart to a collection of
PowerPoint shape objects, with no linkage to the original Excel chart or data.