Microsoft Office Tutorials and References
In Depth Information
Using Comments
If you want to send the presentation to more than one person, separate
the e-mail addresses with semicolons.
5. If you want, change the Subject field or message body.
By default, PowerPoint uses the filename as the message’s subject and
leaves the message body blank. You probably want to say something a
little more cordial.
6. Set any other e-mail options you want for the message.
Depending on the program you use for your e-mail, you have a bevy of
options to set for e-mail messages, such as high or low priority,
signatures, stationery, read receipts, plain or HTML formatting, and more.
7. Click the Send button.
Your message is whisked away and will be delivered as soon as possible.
Using Comments
So far in this chapter, I’ve showed you several ways to share a presentation
with others so that two or more people can collaborate on a document. But
after the presentation has been shared, what exactly can you do to work
collaboratively? In this section, I show you one of the best ways to collaborate —
by adding comments to a presentation.
A comment is a lot like a sticky note. The beauty of comments is that you can
turn them on and off. Therefore, you can view the comments while you’re
editing your presentation, and you can turn them off when it’s time for the show.
To add a comment to a presentation, follow these steps:
1. Call up the slide to which you want to add a comment.
2. Click where you want the comment to appear.
You can click anywhere in the slide.
3. Open the Review tab on the Ribbon and then click the New Comment
button.
A comment bubble appears on the slide, and the Comments task pane
opens to the right of the slide.
4. Type whatever you want in the Comment pane.
Offer some constructive criticism. Suggest an alternative approach. Or
just comment on the weather. Figure 17-9 shows a completed comment.
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