Microsoft Office Tutorials and References
In Depth Information
Opening a Presentation
Put on your Thinking Cap when assigning a name to a new file. The
filename is how you can recognize the file later on, so pick a meaningful
name that suggests the file’s contents.
Don’t work on your file for hours at a time without saving it. I’ve learned
the hard way to save my work every few minutes. After all, I live in
California, so I never know when a rolling blackout will hit my
neighborhood. Get into the habit of saving every few minutes, especially after
making a significant change to a presentation, such as adding a covey of
new slides or making a gaggle of complicated formatting changes.
If you want to save a copy of the presentation you’re working on using
a different filename, choose File Save As. Type a new name for the file
and then click Save.
The File Save As command includes a Save As Type option that lets you
change the file format your presentation file is saved in. The most
important use of this option is to save your file as a PDF or XPS file. A PDF file
is a widely used file format that lets any user display the contents of the
file whether or not he or she owns a copy of the software used to create
the file. PDF was developed and marketed by Adobe. XPS has a similar
purpose, but was developed and marketed by Microsoft.
One of the best new features of Office 2013 is SkyDrive, which provides
an online location for you to save your files. When you save a file to your
SkyDrive account, you can later retrieve it from any other computer that
has an Internet connection. To save to SkyDrive, just click on SkyDrive in
the Save As dialog box, type a name for your file, and click Save.
Opening a Presentation
After you save your presentation to your hard drive, you can retrieve it later
when you want to make additional changes or to print it. As you might guess,
PowerPoint gives you about 2,037 ways to accomplish the retrieval. Here are
the two of the most common:
Click the File tab to switch to Backstage View and then choose the Open
command.
Press Ctrl+O.
Both options take you to the Open screen in Backstage View, as shown in
Figure 1-9. From here, you can select a file from a list of recently opened
presentations.
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