Microsoft Office Tutorials and References
In Depth Information
the handy Replace command to change all occurrences of the word Nerd to
Jock. The following steps show you how:
1. Click the Replace button (found in the Editing group on the Home tab
on the Ribbon) or use the keyboard shortcut Ctrl+H.
The Replace dialog box, shown in Figure 2-4, appears.
Figure 2-4: The Replace dialog box.
2. In the Find What box, type the text that you want to find.
Enter the text that you want to replace with something else ( Nerd , in
3. Type the replacement text in the Replace With box.
Enter the text you want to use to replace the text that you typed in the
Find What box ( Jock , in this example).
4. Click the Find Next button.
PowerPoint finds the first occurrence of the text.
5. Click the Replace button to replace the text.
Read the text first to make sure that it found what you’re looking for.
6. Repeat the Find Next and Replace sequence until you’re finished.
Click Find Next to find the next occurrence, click Replace to replace it,
and so on. Keep going until you finish.
If you’re absolutely positive that you want to replace all occurrences of your
Find What text with the Replace With text, click the Replace All button. This
step dispenses with the Find Next and Replace cycle. The only problem is that
you’re bound to find at least one spot where you didn’t want the replacement
to occur. Replacing the word mitt with glove, for example, results in Sglovey
rather than Smitty. Don’t forget that you can also use the Find Whole Words
Only option to find and replace text only if it appears as an entire word.
If you totally mess up your presentation by clicking Replace All, you can use
the Undo command to restore sanity to your presentation.