Microsoft Office Tutorials and References
In Depth Information
Adding a New Paragraph
To promote a paragraph, place the cursor anywhere in the paragraph and
then press Shift+Tab or click the Decrease List Level button in the Paragraph
group on the Home tab. (Note that you can’t promote a paragraph that is
already at the highest outline level.)
To demote a paragraph is to do just the opposite: The paragraph moves
down one level in the outline. If you demote the “Shakespeare was 46 years
old in 1611” paragraph in Figure 3-1, it becomes a subpoint under “King
James Bible published in 1611” rather than a separate main point.
To demote a paragraph, place the cursor anywhere in the paragraph and
then either press the Tab key or click the Increase List Level button in the
Paragraph group on the Home tab.
Note that you can’t promote a slide title. Slide title is the highest rank in the
outline hierarchy. If you demote a slide title, the entire slide is subsumed into
the preceding slide. In other words, the slide title becomes a main point in the
You can promote or demote paragraphs by using the mouse, but the technique
is a little tricky. When you move the cursor over a bullet (or the Slide button),
the pointer changes from a single arrow to a four-cornered arrow. This arrow
is your signal that you can click to select the entire paragraph (and any
subordinate paragraphs). Then, you can use the mouse to promote or demote a
paragraph along with all its subordinates by dragging the selected paragraph
left or right.
Be sensitive when you demote paragraphs. Being demoted can be an
emotionally devastating experience.
Adding a New Paragraph
To add a new paragraph to a slide with the outline that appears on the
Outline tab, move the insertion point to the end of the paragraph that you
want the new paragraph to follow and then press Enter. PowerPoint creates a
new paragraph at the same outline level as the preceding paragraph.
Note that if you move the insertion point to the end of the title line and press
Enter, PowerPoint creates a new slide. However, you can then press the Tab
key to change the new slide to a paragraph on the preceding slide.
If you position the insertion point at the beginning of a paragraph and press
Enter, the new paragraph is inserted above the cursor position. If you
position the cursor in the middle of a paragraph and press Enter, the paragraph
is split in two.