Microsoft Office Tutorials and References
In Depth Information
Using the Thesaurus
Don’t make me tell you about the custom dictionary
The PowerPoint spell checker can use more
than one spelling dictionary. Besides the
standard dictionary, which contains untold
thousands of words that were all reviewed for
correctness by Noah Webster himself (just
kidding), you can have one or more custom
dictionaries, which contain words that you have
added by clicking the Add button when the spell
checker found a spelling error.
Custom dictionaries are shared by other Microsoft
programs that use spell checkers — most notably
Microsoft Word. So if you add a word to a custom
dictionary in Word, the PowerPoint spell checker
knows about the word, too.
What if you accidentally add a word to the
dictionary? Then you have a serious problem. You
have two alternatives. You can petition Noah
Webster to have your variant spelling officially
added to the English language, or you can edit
the Custom.dic file, search through the file
until you find the bogus word, and then delete it.
The easiest way to edit the Custom.dic file
is to click the File tab, and then in Backstage
View, click Options, click Proofing, and then
click the Custom Dictionaries button. You can
then select the Custom.dic file and click Edit
Word List to edit its contents.
The PowerPoint spell checker is good, but it isn’t perfect. It does a
reasonably good job of catching your when you meant you’re or its when you meant
it’s. But it can’t catch an error such as “In a few ours we can go home.” Thus,
spell checking is no substitute for good, old-fashioned proofreading. Print
your presentation, sit down with a cup of cappuccino, and read it.
Using the Thesaurus
PowerPoint includes a built-in thesaurus that can quickly show you
synonyms for a word that you’ve typed. Using it is easy:
1. Right-click a word that you’ve typed and choose Synonyms from the
menu that appears.
A menu listing synonyms for the word appears. (Sometimes PowerPoint
throws an antonym into the list just to be contrary.)
2. Select the word that you want to use to replace your word.
PowerPoint replaces the original word with your selection.
If you choose Thesaurus from the Synonyms menu or click the Thesaurus
button in the Ribbon (shown in the margin), the Thesaurus section of the
Research task pane appears with the synonyms listed, as shown in Figure 4-3.
The Thesaurus lets you look up words to find even more synonyms. For