Microsoft Office Tutorials and References
In Depth Information
The Quick Way to Print
presentation prints. The other options in this drop-down list enable you to
tell PowerPoint to print distinct portions of your presentation:
✓ Print Selection: Prints just the portion of the presentation that you
selected before invoking the Print command. First, select the slides that
you want to print. Then call up the Print command, click the Selection
option, and click OK. (Note that this option is grayed out if nothing is
selected when you call up the Print dialog box.)
✓ Print Current Slide: Prints just the current slide. Before you invoke the
Print command, you should move to the slide that you want to print.
Then select this option in the Print dialog box and click OK. This option
is handy when you make a change to one slide and don’t want to reprint
the entire presentation.
✓ Custom Range: Lets you type specific slide numbers you want to print.
✓ Custom Shows: If you set up one or more custom slide shows, you can
use this option to select the show that you want to print. (See “Using
Custom Shows” later in this chapter.)
But wait, there’s more! Beneath the Print All Slides drop-down list are several
✓ Full Page Slides: Lets you indicate how many slides per page you want
to print. You can also use this same drop-down list to print Notes Pages
or the outline rather than slides.
✓ Collated: This option tells PowerPoint to print each copy of your
presentation one at a time. In other words, if your presentation consists of
ten slides and you select three copies and select the Collate check box,
PowerPoint first prints all ten slides of the first copy of the presentation,
then all ten slides of the second copy, and then all ten slides of the third
copy. If you don’t select the Collate check box, PowerPoint prints three
copies of the first slide, followed by three copies of the second slide,
followed by three copies of the third slide, and so on.
✓ Color: This drop-down list lets you choose whether to print your slides
in color, black and white, or with shades of gray.
Using Print Preview
The Print screen of Backstage View includes a Print Preview feature that lets
you see how your pages will appear before actually printing them.
From the Print screen, you can zoom in to examine the preview more closely
by clicking anywhere in the preview area. You can also scroll through the pages
by using the scroll bar or the navigation arrows beneath the preview area.