Microsoft Office Tutorials and References
In Depth Information
The Incoming E-mail Server Display Address setting is a clever use of SMTP and DNS.
Because the domain’s DNS server already has a record for this server’s FQDN, any
internal email server is going to query local DNS. Since the SharePoint server is listed in DNS
by its FQDN, the internal email server will check the email addressed for the server,
recognize its address in DNS, and give it to SMTP on the server (make sure the
internal email server is set up to be allowed to relay to the SharePoint server; SMTP already
defaults to accepting all email), which will put it in a folder that the SharePoint timer job
knows to check for email. This address won’t work for users outside the internal network,
but internally it works very conveniently, with no additional setup.
You can set up a more friendly email address later if you’d like, by configuring a new
zone in DNS, adding an MX record that points to the SharePoint server, and then
configuring the local SMTP service to recognize the domain.
5. But for now, let’s leave the default display address.
The last section, Safe E-mail Servers, is where you specify the servers allowed to send
email directly to the SharePoint server or to accept mail from all E-mail servers. If you
choose Accept Mail From These Safe Email Servers, you then specify safe server IP
addresses. Any email the SMTP server gets from an IP address that doesn’t match the
safe list is discarded.
6. In my environment, there is only one email server, and no one from outside the internal
network can send email to the server, so I’m going to keep this section blank for now. You
can check Figure 2.58 for the settings I used.
To recap:
We enabled incoming email.
For Settings mode, we left the default Automatic.
We did not enable DMS.
We left the display address as the FQDN for the server for now.
We left the Safe E-Mail Server field blank for now.
7. If all the settings are correct, click OK.
Sometimes the SMTP service in the IIS 6.0 console might not be running by default. Make certain
you check. In the IIS 6.0 console, open the local server node, and right-click the [SMTP Server #1]
icon. If it is not running, click Start in the pop-up menu or in the console toolbar. You can also check
in the Services console to confirm that startup type is set to Automatic for the Simple Mail Transfer
Protocol service. If it is Manual, then every time the server reboots, you’ll have to manually start
the SMTP service.
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