Microsoft Office Tutorials and References
In Depth Information
3. The Reply-to address has to be a real email address that the recipients can reply to if
necessary. In my case, I am using email@example.com again.
4. The fourth field has to do with the character set used for outgoing email. The default
character set listed (UTF-8) is used by my server and is a good standard, variable-length,
character-encoding system for Unicode. It can represent every character in the Unicode
character set and is backward compatible with ASCII. If your environment requires a
different character set, feel free to select it from the drop-down list. I am keeping the default.
DON’T FORGET TO REANALYZE
The Health Analyzer may consider not having outgoing email configured a problem. So if you wait
a week or longer after installing SharePoint to configure outgoing email, it will generate an error
warning you about it. After you’ve finished setting up outgoing email, be sure to clear the entry on
the Problems And Solutions page (click Monitoring in the Quick Launch bar; then, under Health
Analyzer, click Review Problems And Solutions) by viewing the error item and clicking Reanalyze
Now in the toolbar.
SharePoint has a feature that allows users the convenience of emailing items to several of its
lists and libraries, rather than having to log in, navigate to the list or library, and then add the
item. To make this capability possible at the list level, it must be configured here in Central
Administration. Incoming email does require SMTP, which should have been added during the
prerequisite portion of the installation process (see the “Installation and Configuration” section
of this chapter for more).
To configure incoming email in Central Administration, go to the System Settings page, and
click the Configure Incoming E-Mail Settings link.
On the Configure Incoming E-Mail Settings page (Figure 3.69), do the following:
1. Select Yes under the Enable Sites On This Server To Receive E-Mail? question in the
Enable Incoming E-Mail section. Since SMTP is already set up on the local server, I have
chosen Automatic for the Settings Mode; it will automatically use the SMTP drop folder
for incoming email.
2. Incoming email does not require Directory Management Service. That service requires
Exchange to be integrated with Active Directory in order to add the incoming email–
enabled lists and groups to Exchange’s global address list. We are just enabling incoming
email right now, so we should keep the Directory Management Service setting at No.
3. Incoming email requires a display address for each incoming email–enabled list or
library. By default it will append the alias for the list or library to the display address
(usually the server’s fully qualified domain name) for incoming email addresses. I am
going to keep that default, because Active Directory and DNS already know about this
server, so emails can be routed to the SMTP drop folder easily. For more information on
changing that display address, see the Chapter 2 sidebar “Specifying a Different Domain
Alias for Incoming Email.”