Microsoft Office Tutorials and References
In Depth Information
Search works in a top-down fashion. This means that if you search for something from the home
page of the top-level site (where we are, for example) and there are documents that also contain
that word in subsites below this top-level site, they will show up in the search results. However, if
you search from a subsite for something in the top-level site, you won’t find it, because search goes
down only, not up. So when in doubt, search from the top-level site.
The built-in search capability of SharePoint Foundation only searches for things inside the
content databases of the web applications that are configured to use Search; it doesn’t search
outside SharePoint. When you search from the home page, it searches the whole site. If you search
from a list page, it searches for the quer y in that list only (even though the field says Search T his
Site); then, if the query fails in the search results page, you can specify to search the whole site
So if you don’t know exactly where in a site collection a list item or document is, search for it from
the home page of the top-level site. If you know what you want is in a particular list, go to that list
and search for it there. And remember that if you still can’t find an item, you might not have
permission for it, and therefore it might be getting filtered out of your search results.
Help Icon The question-mark icon to the right of the search field is the only place to get
help in SharePoint. It will open a small help window, with a short list of general help topics
and a search field of its own in the top right. Like many Microsoft products, SharePoint has a
pretty hit-or-miss help function. As of this writing, occasional help documents actually
suggest checking online for better, more up-to-date information.
Home Page Ribbons
Although you’ve now seen all the standard landmarks on the home page, we’ve mentioned only
in passing the ribbon bars that can hang off the top ribbon bar and how they’re triggered—
either by the Edit Page button or the Page tab.
It’s time now for a quick rundown of what happens when you click one of those two
buttons—covering just enough to give you a feel for what the ribbon bars look like, what they’re
meant for, and how they differ.
T H E P A G E R I B B O N
The Page tab activates a relatively simple, single-purpose ribbon (practically the simplest ribbon
for the site), on which most of the buttons just relate to the page itself. In this case, I will describe
the Page ribbon of a home page that displays its web parts in a rich content area, but even if you
just have a standard web part page for your home page, you’ll get the idea.
To activate the Page ribbon, just click the Page tab in the top ribbon bar. You’ll notice that
when the ribbon is activated, the title area and top link bar are both covered (Figure 4.5).
Ribbon bars are divided into section, as you can see in Figure 4.5. The Page ribbon has five
sections: Edit, Manage, Share & Track, Page Actions, and Page Library.