Microsoft Office Tutorials and References
In Depth Information
So, without touching the ribbon bar tabs, you can do two things by default in the list: take
note of, change, modify, or create a view, and add a new item to the list.
Often, when someone goes to a list, it’s to either see what’s already there or add something
new. So, it’s nice to know, if you are in a hurry, that you can easily do those tasks without having
to click a ribbon tab and wait for it to draw the buttons.
Having said that, if you want to see what else you can do with the page, you’ll need to take
a look at the page’s top ribbon bar and the ribbon tools it offers. In addition to the standard Site
Actions tab and Navigate Up button, you’ll find a Browse tab (like the one on the home page,
this will immediately uncover the top link and title area of the page and essentially turn off the
ribbon bar) and the List Tools toolset, containing Items and List tabs.
On the whole, it makes sense to have ribbon bars that manage either the items in the list or
the list itself.
A VIEW YOU CAN COUNT ON
If you land on a completely default, unmodified list or library, its default view is always the AllItems.
aspx page (or in the case of wiki libraries, AllPages.aspx). If you look back at Figure 4.23, you’ll
note that the title of the view in the breadcrumb for the list is All Items, but the name of a view can
be easily changed. However, the underlying filename can’t be changed. That’s why sometimes, as
in the case of the Team Discussions list, the view can be called Subjects but it is still an All Items
page; you can see AllItems.aspx at the end of the URL in the browser address bar.
Each view for a list or library is actually its own page, and All Items is usually the default one made for
the list before you make your own. This is a useful thing to know when you need a good idea of what a list
might contain when you’re new to it. When in doubt about a view, check its address in the browser.
T H E L I S T T O O L S I T E M S T A B
If you click the Items tab under List Tools, it will activate the Items ribbon bar, which has
four sections: New, Manage, Actions, and Workflow. These are standard for most lists. For
convenience, this ribbon bar is also triggered by simply selecting an item in a list. Many of
the buttons in Figure 4.25 would be grayed out if no items have been selected to which
button actions can be applied.
A SELECTION TIP
If you want to select a list item to work with its ribbon, either click the item’s check box or, when
it’s highlighted, click in the highlighted area. The name of the item is the active link for the list
item (in most cases, the field name would be Title), so it will open the item’s View Item box for you
to see its contents. Nice, but not what you wanted, so don’t click the name of the item if you don’t
want the View Item box.
Also, keep in mind that every item has its own drop-down menu. If you hover your mouse over a
list or library item until the item is highlighted, a drop-down arrow will appear at the right end of
the Title column (or whatever the linked field is called). If you click the arrow, a menu will appear
with an abbreviated list of actions available for the item. The actions in the menu coincide with
buttons on the ribbon bar that require you to select an item before applying. This way, you are
already on the item, and you can just apply the action from the drop-down. It’s very convenient
and is covered in depth in Chapter 6.
 
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