Microsoft Office Tutorials and References
In Depth Information
Up first in the Items ribbon bar is the New section, with two buttons, New Item and New Folder.
New Item A list or library can actually contain items of different types (such as quotes
and service orders). Items (or records if you are old-school) can be defined by what are called
content types , which specify what kind of attributes a list or library record can have. A list can
be configured to support more than one content type. And because of that, it can have more
than one thing under the New button. One of them will always have to be the default, but it
never hurts to peek under that New drop-down to see whether there is something else there.
In the case of this list, there is only a New Item listed (Figure 4.26).
The New Item
drop-down menu
The New Item button displays a box containing the fields available for data entry for this list. This
is considered a form . It comes up in a box rather than opening a separate page (unless you configure
the list not to launch forms in a dialog box). Forms open for editing, viewing, or creating new list or
library items. They contain the fields for the list or library item and also display a very abbreviated
ribbon appropriate for the form so you can do some common tasks right there.
New Folder Lists and libraries can contain folders to organize their items. This option is
generally not enabled by default on lists (and will be grayed out if that’s the case), but it is on
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