Microsoft Office Tutorials and References
In Depth Information
T H E L I B R A R Y T O O L S D O C U M E N T S T A B
To get an idea of what tools might be located in the Documents ribbon bar, click the Documents
tab in the Library Tools toolset on the top ribbon bar (Figure 4.38). Keep in mind that
libraries focus on files, or specifically (because they are so popular) Word documents, especially the
Shared Documents library. Because of this, document libraries in particular really integrate
with—or more accurately, rely on—you having some version (2007 or newer) of Office, or at least
an Office product or two, installed locally.
FIGURE 4.38
A document
library with
the Documents
ribbon active
The Documents ribbon may look similar to the Items ribbon we looked at earlier, but there
are some subtle differences. There are six sections: New, Open & Check Out, Manage, Share &
Track, Copies, and Workflow.
New
In the New section there are three buttons: New Document, Upload Document, and New
Folder. You might notice that the New Folder button is not grayed out (as it was with the
Announcements list), because having the option of creating new folders is enabled for libraries
by default. Let’s take a brief look at the buttons:
New Document This drop-down button has only one option, New Document (Figure 4.39).
Unlike a list item, which will open a new item box to enter data into the list item’s fields,
when you click the New Document drop-down button, it will check the library’s associated
template and try to open it locally so you can create a new file.
FIGURE 4.39
The New
Document
dropdown menu
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