Microsoft Office Tutorials and References
In Depth Information
item security for content approval is enabled, then the item will become invisible to everyone
but the author/editor and approver until it is approved again.
The Library tab in the Library Tools activates a ribbon bar in which the sections and buttons are
specifically for managing and maintaining the library.
To open the Library ribbon bar, click the Library tab in the top ribbon bar. This ribbon is
almost exactly identical to the List ribbon bar we saw earlier for the Announcements list. That
makes sense, since a library really is just a list. I’ll mention each section briefly, in case you need
a reminder. There are a few buttons missing and one important one added, so I’ll cover them as
we go (Figure 4.42).
The Library Tools
Library ribbon
To start, the ribbon has seven sections: View Format, Datasheet, Manage Views, Share &
Track, Connect & Export, Customize Library (as opposed to List), and Settings.
View Format This section contains the buttons to toggle the view format of the library from
Standard view to Datasheet view, which allows you to view and work with the library as a
datasheet. This works only if you have an Office product (2007 or higher preferred) installed
on the computer you are using to browse the site. If you are using Office 2010, it must be the
32-bit version to use Datasheet view; the 64-bit version does not support it.
Datasheet This section has buttons for doing things specific to working in Datasheet view:
New Row, Show Task Pane, Show Totals, and Refresh Data.
Manage Views This section is exactly the same as the one on the List ribbon bar,
containing the buttons Create View, Modify View, Create a Column, Navigate Up, and Current View,
as well as a Current Page scroll bar for scrolling through pages of items in a view.
Share & Track The Share & Track section, exactly like the one for the List ribbon, contains
three buttons: E-mail A Link, Alert Me, and RSS Feed.
Connect & Export This section contains fewer buttons than a List ribbon’s does, because a
library can integrate with only a few Office products well. Thus, there is a button called Sync
To SharePoint Workspace and then small buttons called Connect To Outlook and Export To
Excel. The last button in this section, Open With Explorer, really has nothing to do with
connecting or exporting and is more about how the library is viewed. Opening the page in an
Explorer window is unique to libraries and cannot be done with lists.
Open With Explorer If your computer supports it, you can open the library into an
Explorer window. (If you are browsing from Server 2008 R2, it doesn’t support this
capability natively.) The documents will show up as icons for files. The users can drag and
drop files from their desktop to the library in this view (which can wreak havoc if there
are required fields or content approval). This view is especially comforting for users more
familiar with file shares than libraries (you can see why in Figure 4.43, complete with the
sample file I uploaded earlier). It can also be useful for bulk uploading.
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