Microsoft Office Tutorials and References
In Depth Information
Using Edit Mode on a Web Part Page
One of the interesting and useful features of a web part page is the fact that it can have two
different ways of viewing it. Considered “versions,” web part pages can have a shared version, one
that an administrator sets up and all users see, and a personal version, which is a personalized
version of the page that users with the correct permissions can modify to suit themselves.
Personal versions of a web part page can be seen only by the user personalizing it. A
personal version of the page always starts by being based on the shared version, and at any time,
the user can reset the page contents back to the shared version if they change their mind. There
can be (as you know) web parts configured to not allow users to close, move, edit, or modify
them on the page. And those web parts continue to be unmodifiable, even in a user’s personal
version of the page.
Most of the time, administrators work on the shared version of a home page, adding,
configuring, and organizing the web parts so everyone can see them. So, we’ll work on the shared
version of the page first, importing the Vacation Request web part to the web part page.
To work with web parts on a shared version of a web part page, you first need to go into
Going into edit mode on a web part page is different from a wiki page to a certain degree.
Because there are two different versions of a web part page, there are two different edit modes,
one that makes changes to the shared version and one that makes changes to the personal
version. In addition, the web part area contains only web parts, so there is nowhere to put rich
content in the zones (except in Content Editor web parts), and because of that, no Format Text
ribbon bar will be available in either edit mode.
To edit a page’s shared version, you can click the Page tab in the top ribbon bar and select
Edit Page, or you can go to Site Actions and click Edit Page in the menu. If you use the Site
Actions menu to edit the page, it will not trigger the Page ribbon. I am going to click the Page
tab and click the Edit Page button.
Once the page is in edit mode (Figure 5.34), you’ll notice that there is only one ribbon bar,
Page, to access the page-editing tools. This is because most of what is done on a web part page is
adding web parts. To that end, notice that there is an Add A Web Part box at the top of each zone
(conveniently labeled Left and Right). This is how you open the web part workspace and select
web parts to add to the page.
I M P O R T I N G A W E B P A R T T O T H E P A G E
There are two ways to import a web part; one is to import it to the page where you want to add
it, and the other is to import it to the site collection’s Web Part gallery. This will make it available
for all pages in the site collection. In our case, we are simply adding it to the page.
To import a web part to a page, you first need to activate the web part workspace. It is there
that you can upload a web part.
1. To do that, click the Add A Web Part box above the zone where you want the web part
to, eventually, go. I want to add the web part to the left web part zone, so I will click that
Add A Web Part box.
The web part workspace will open. Notice in Figure 5.35 that the Add Web Part To
dropdown menu in the About The Web Part column indicates that it expects to add a web part
to the left zone. Now that you are editing a web part page, you can specify the zone you
want to add the web part to.