Microsoft Office Tutorials and References
In Depth Information
Columns are in the second section of this Edit View page (Figure 6.9). These are the fields for
the list item (this helps prove that a list is just a table, because behind the scenes a field is called
a column ). The check marks under the Display heading show that the fields that actually display
in this view are Attachments, Title, and Modified. That should seem reasonable because you’ve
seen the list using this view, and you know those fields are displayed.
FIGURE 6.9
The Columns
section of the Edit
View page
What may not be so familiar is that the list items have many more possible fields than even the
ones you used when you did the data entry for the new item. Title, Body, and Expires are the only
fields for this list into which you can enter data. All the other fields for this list are automated and
will be filled because something happened in the software (triggers include when the record was
created, who created it, what was modified, when it was modified, and who modified it).
Other automated fields can be those used by email. If a list has incoming email enabled, then
incoming list items will be received via email, and information about that needs to be recorded
in the list item. This means that there can be fields such as Email From, Sender, Subject, To, and
Cc. If those fields aren’t in the list of columns for your Announcements list, then you haven’t
enabled incoming mail for that list yet. (Once created, the fields remain even if you disable
incoming email for a list.) We will be enabling email on a list a little later in the chapter, by the
way, so if you don’t have the email fields in your list yet, you’ll see how to get them later. In
addition, there are automated fields for the ID (automatically gives the list items unique,
consecutive numbers), the type (if this list has multiple types of new items that can be created), and
the version (if versioning is enabled).
The next several sections of the Edit View page are not shown here but have to do with
fancying up the view itself. Remember, a view is a sort of report of the data. As with most reports,
you can organize what data is displayed and how it is displayed by using Sort, Filter, Total, and
Style. You can organize data in folders in a view, and you can also specify whether this view
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