Microsoft Office Tutorials and References
In Depth Information
The fields are
rearranged in the All
Items view.
Did you notice the little rounded square next to the heading of the Created By column? That’s the
Online Presence icon. If Online Presence is enabled on the web application, this site is in, and if
your company uses Office Communications server (or Lync) and client-side Communicator 2007
R2 or later, the names of the people in the column will have a little Online Presence icon next
to them. The icon will be green if the person is online. Of course, it helps if that person is using
Communicator too.
Modifying a List
List views are good for manipulating the view of the data in a list, but they are only as useful as
the data they display. To make the Announcements list more useful, let’s categorize
announcements so we can see at a glance what would be Informational, Emergency, or Celebratory. We
could even filter announcements by their category, letting us know quickly how many are
important to read.
To do this, we need to modify the list itself (rather than modifying a view of the list’s data) by
adding a column. There is a convenient button to do this.
On the Announcements list, click the Lists tab in the top ribbon bar, and select Create
Column in the Manage Views section (I know, it’s not actually adding the column to the view
but to the underlying list; welcome to Microsoft). This will bring you to the Create Column box.
Let’s take a few minutes to get familiar with the layout of this box before continuing.
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