Microsoft Office Tutorials and References
In Depth Information
The view formats are as follows:
Standard View This is your standard report format, with the option to organize the
data by groups, total, filter, and so on.
Datasheet View If you find yourself in Datasheet view more often than not, you might
want to consider creating a Datasheet view in which to work. This view is also good if
you are going to be doing regular bulk data entry, because you can create the view with
all the fields you plan to use.
Calendar View This view uses any date field a list item might have to display that item
on a particular date, such as a deadline. (This works great for birthdays and anniversaries
as well.) The Calendar view can be displayed in week, month, or day format. Calendar
view also has a new capability with this version of SharePoint, Calendar Overlay (like
Outlook, Google, or Yahoo, you can have one Calendar view show a number of different
schedules as separately colored items).
Custom View In SharePoint Designer This obviously requires SharePoint Designer to
be installed locally (if it isn’t and you choose this option, it will offer to download it for
you so you can install it). If selected, it will open SharePoint Designer so you can create a
list view from scratch and employ some of the additional formatting SharePoint Designer
offers. SharePoint Designer is outside the scope of this topic, but there are a number of
great books that extensively cover the product’s interface and capabilities.
Gantt View This view is similar to a Calendar view but turned on its side. Like a
calendar, this view focuses on dates. This view requires that there be two date fields to create a
range of time, such as a start date and an end date, or the period of time a project or event
is scheduled to last.
2. We are going to use a Standard view to group our data, so select Standard View from the
group of view formats. The Create View page is very similar to the Edit View page for a
standard view but is actually a ViewNew page in the address bar. The View configuration
sections are as follows: