Microsoft Office Tutorials and References
In Depth Information
Tabular View This option is on by default and enables the selection check box at the
beginning of each item record so you can select one or more than one item at a time.
Group By Organizes the items displayed in the view by groups. Like Sort, Group By
has a two-column limit. The criteria by which to group are standard. Choose the first
column to group by and determine the sort order, and then choose the second column
and its sort order. A nice thing about grouping is you can choose whether the groups
are collapsed or expanded by default. (If a group is collapsed, a plus sign will appear
next to the heading for the group. When you click it, the items in that group will be
exposed.) For those huge lists, the number of groups to be displayed per page can be
limited. The default is 100.
Totals This is very much like the Total row in Datasheet view. You select the fields from
which to calculate totals from those selected to display in the view. The data type for
those columns will define what calculations can be done for the field. As we’ve seen,
totals for those columns will be displayed at the top of the list, not the bottom.
Style This section presents some limited formats available for the view. You can choose
Basic, Boxed, Newsletter, Shaded, Preview Pane, or Default.
Preview Pane style is different from most of the others: it lists the title of the items on the left and
leaves the majority of the content area in the middle of the page available to display the contents of
a list item. Hover your mouse pointer over a list item title to display the contents of that item. The
display will include only the fields that are set to be visible in the view, but it is pretty dramatic.
It’s an interesting way to display items in a contacts list, a glossary-type application, or any time
you want to display more fields than can it horizontally on the screen.
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