Microsoft Office Tutorials and References
In Depth Information
Finally, in the Communications category are the following items:
Incoming E-mail Settings Available only if incoming email is enabled in Central
Administration first, this link takes you to the page where you can enable incoming email
for the list. Not all list templates can support this feature. Incoming email means that you
can send email to the list and have it parse the email’s fields and apply them to existing
fields in the list itself. The Announcements list has fields that easily map to email fields:
Body, Subject, Created By, and Attachments. With incoming email enabled, users just
need to know the email address of the list. Then they can email an announcement to the
list, and it will be correctly managed and made into a list item.
Incoming email settings include enabling the incoming email, specifying the email
address (actually, the incoming email domain portion of the address is configured in
Central Administration for the entire farm, so only the specific alias for the list is set
here), and whether to allow attachments, save the original email, or save email invitations
to the list (should the list be invited to something, usually only done intentionally for
discussion lists or announcements). You can also set whether the list applies its permissions
to the received email items; the list can accept all email as a new item from anyone or
accept it only from those allowed to contribute to the list. This helps avoid spam.
RSS Settings All lists have an option to subscribe to an RSS feed by selecting View RSS
Feed in the Actions drop-down menu. RSS feeds can be enabled or disabled at the Central
Administration level for each web application. Then RSS can be further controlled at the
site-collection level, at the site level, and even by list. RSS tends to be enabled by default
and, at the list level, displays all the contents of an entry unless you set it to truncate the
multiline text field (in this case that would be the Body field) to 256 characters. No more, no
less. You can modify the title and description for the RSS feed for the list, or you can leave
the default list name and description there. You can even change the image that shows by
default if you’d like. If you do change the image, make it easy on yourself and put the image
in the folder on the SharePoint server where all the images for the site reside:
%program files%\common files\microsoft shared\web server extensions\14\
template\images
Other settings specify what fields will display for the feed, as well as the item limits of
maximum items to show in the feed (the default is 25) and maximum days to include an
entry (the default is 7).
So, that’s it for the List Settings page; you have the General Settings, Columns, and Views
sections (and Content Types if they are enabled).
Now that you’ve had a quick overview of each link for the List Settings pages, let’s configure
the Announcements list.
Enabling Incoming Email
In Chapter 2 (or Chapter 3, if you did the complete installation), you learned how to
configure the capability to offer incoming email at the list or library level for the farm in Central
Administration. SharePoint’s incoming email feature lets users simply email an item to a list
or library, instead of having to open a browser, log in, browse to the list or library they want to
work in, and then add an item or document. Being able to email something to a list or library is
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