Microsoft Office Tutorials and References
In Depth Information
There are basically two change triggers (or a combination of both) that can cause an alert
to be sent:
The New Alert page
Change Type This section is available if the alert is set for the list; list items don’t have
this section. If an item in the list changes in a certain way, a notification will be sent.
These notifications can be triggered by any changes in the list, when a new item is added,
when existing items are modified, or when an item or items are deleted. (That last one is
good for administrators.)
Send Alerts For These Changes This trigger uses more specific criteria to launch a
notification; if anything changes on the list, someone else changes an announcement, someone
else changes an announcement created by you, someone else changes an announcement last
modified by you, an announcement with an expiration date is added or changed (unique
to the Announcements list because it refers to expiration), or changes are made to an item
when in a particular view (this option is available only if you have views that do filtering).
All Changes and Anything Changes are the default trigger settings for an alert. In other
words, if you keep the default Change Type and Send Alerts For These Changes, then any
change that is made to any item will cause an email to be sent.
4. In my example, I am going to set the Change Type to Existing Items Are Modified . Set
Send Alerts For These Changes to filter those modifications down to When Someone
Else Changes An Announcement Created By Me .