Microsoft Office Tutorials and References
In Depth Information
The settings for scheduling when email notifications based on the criteria will be sent are
in the When To Send Alerts section of the alert settings. The options are as follows:
Immediately
•u
Send In A Daily Summary
•u
Send In A Weekly Summary
•u
You can set up an exact day and time of the week for the weekly option and an exact time
of day for the daily option. Immediate alert emails send a separate email for every single
alert. Daily and weekly alerts summarize all changes (based on the alert criteria) for that
length of time.
5. Set the schedule for this alert to a daily summary. When you select Send A Daily
Summary, the Time field below the setting will become available to choose the time the
summary will be sent. For this example, choose 2 a.m . (it’s always a good idea to schedule
alerts for slow periods of activity on the server).
If the alert you are setting up is simply informational, a weekly summary might work for
you. I tend to go for a daily summary for most of my alerts, under the assumption that I
need to know quickly what’s going on but am going to be so busy, day to day, that I’ll have
only a short time to get to alerts once a day. Use your best judgment when it comes to
scheduling alerts. Try to balance the need to know about changes immediately with the need not
to unnecessarily tie up the SharePoint Timer service with sending out too many alerts.
6. When you’ve finished with your settings, click OK to finish configuring the new alert.
See Figure 6.39 for an example of a daily summary email that a user would receive.
FIGURE 6.39
Daily summary
email alert
NO EMAIL ASSOCIATED
If the account you are using does not have an email address associated with it in SharePoint, a
warning will pop up giving you the opportunity to set your email address.
 
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