Microsoft Office Tutorials and References
In Depth Information
calendarspeciic fields, such as All Day Event and Recurrence. This list also specifically integrates
with Outlook (preferably 2007 or higher). Because this list has to do with dates and meetings
are often scheduled this way, list items for this list can be used to create new meeting
workspace subsites beneath this site. Users cannot use this feature unless they have the right to
create subsites (note that SharePoint doesn’t stop them from trying to use the option, but it
will fail to do anything).
Often businesses can require (or end up with) more than one calendar on their SharePoint
sites. This can cause confusion, because users must remember in which calendar they put
an event. To combat this (and to at least appear to have the capability that most calendaring
products have), this version of SharePoint introduces calendar overlays . With this feature, a
single calendar can now host the schedule of other calendars on the site. You can actually
pull data from calendars in other site collections. However, if the users don’t have access to
those other calendars or site collections, they will see the overlay listed but not the events
they contain.
In addition, calendars can also be created to support group calendaring , which adds two
views to a calendar so you can do comparisons between the schedules of two users who
have events on the calendar. This option is meant to be a quick check, and therefore the user
accounts you added to the view to compare don’t persist after you leave the page.
To access the Calendar list, click the Calendar link on the Quick Launch bar (usually on
the left side of whatever page you’re using), or select Calendar from the lists on the All Site
content page for the site.
By default, the content page is in Calendar view (Figure 6.44). Notice that on the top left of
the window, above the Quick Launch bar, is a mini calendar in Year view, with a link below
so you can get back to today’s date in the view easily. The area below that displays what
calendars are in the view; in this example, we haven’t added any, so it shows only one. In the top
link bar is the Calendar Tools toolset, with Events and Calendar tabs (essentially Items and
List tabs for a calendar).
FIGURE 6.44
The Calendar list
in Calendar view
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