Microsoft Office Tutorials and References
In Depth Information
To get back up to the original Tasks content page, click either the Navigate Up button in the
top ribbon bar or the Navigate Up button in the List ribbon. The button in the ribbon navigates
only up the tree of the list; the one on the top ribbon bar navigates around the whole site.
Back on the Tasks list, the All Items view is not impressive by default. However, because of
the useful fields that are contained in a task (Assigned To, Start Dates, End Dates, and Priority),
there are several really useful views for this list.
Click the View menu in the title breadcrumb (you might need to click the Browse tab in the
top ribbon bar to see it), or you can click Current View menu in the List ribbon. You’ll see several
more views for this list that you haven’t already seen:
Active Tasks This Standard view is filtered by the Status field, if its value is not equal to
By Assigned To This Standard view is sorted by Assigned To and then Status.
By My Groups This view filters by Group assignments if any were made.
Due Today This view will display all tasks due today; that is, it filters by Due Date
being equal to the variable [Today]. Within the items due today, the view sorts by the date
the tasks were entered into the list.
My Tasks This view filters the Tasks list where the value of the Assigned To field equals
the variable [Me]. It is also sorted by Status and Priority.
The Tasks list is a good example of why you should conscientiously enter data in all the
necessary fields of a list item. Those fields can only be sorted, filtered, grouped, and so on, if they have
data in them. Views can be powerful, but they are not really relevant if the data is not there.
CREATING A GANTT VIEW FOR THE TASKS LIST
One of the reasons someone would create a Gantt view for a list would be to track a series of tasks—
say, making preparations to attend a conference. As long as those tasks have start and end (due)
dates, they can have a Gantt view. In addition, the predecessor field is specifically meant to be
surfaced in a Gantt view.
To create a Gantt view of the Tasks list, follow these steps:
1 . Click the View menu and select Create View, or click the Create View button in the List
2 . In the View Type page that appears, select the Gantt View format.
3 . In the View New page for a Gantt view, the only settings that are different from the Standard
view are in the Gantt Columns section. Otherwise, you name the view (keep it short), decide
on whether it will be public (my example is public), and decide which fields will be displayed.
(Pay attention to which columns you want to use in this view.)
The Gantt Column section of the settings has five fields available to configure:
Title This field is what is going to be displayed next to the activity bar representing the
start and end dates. Usually, it is the title of the list item.
Start Date This is the Start Date field for the activity bar. This field’s date must always
precede the date that you will use for the end date.