Microsoft Office Tutorials and References
In Depth Information
Therefore, this section looks essentially the same as the previous section, but with some
different defaults (see Figure 7.10).
12. The default settings are all correct for this example, so keep the defaults.
FIGURE 7.10
Specifying what
happens at the
middle stage of the
workflow
13. When all your settings are the way you’d like them (you can edit them later if necessary),
click OK to finish creating your workflow instance for this list. That should put you back
on the Issue Tracking list, ready to use the Three-State workflow.
Starting a Workflow on an Existing Item
This workflow was set to be started either manually or when a new item is created. Take the
following steps to start the workflow on one of your existing items:
1. Select an existing list item to trigger the item menu, and then select Workflows, which
now appears in the item drop-down menu (see Figure 7.11).
2. On the Workflows page (Figure 7.12), you can select from the workflow instances that
might be available to be started for this list item. Currently running and completed
workflows are also shown. To start the workflow for the item, just click the button for the
workflow, in this case CreateTask.
The Operation In Progress page may appear for a few moments while the workflow starts
for that item.
3. Back on the Issue Tracking list, there is now a new column indicating that the CreateTask
workflow is in progress. To see whether a task item was created in the Tasks list, click
that list’s link in the Quick Launch bar. As you can see in Figure 7.13, a new
workflowinitiated task has been created.
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