Microsoft Office Tutorials and References
In Depth Information
The default settings for surveys are pretty basic. For example, the Yes/No option for a question
merely displays the question and a blind check box. That’s it. No explanation is offered in the
interface as to what the check box is about; therefore, you’ll need to define what the box value actually
is in the question, such as “Check the box below if you are over 18 years of age.”
5. At the bottom of the page, click Next Question to finish this question and start on the
next one.
6. For the next question, you will create a multiple-line text field where you ask the user to
explain why they answered No. In the Question field, type your request for an
explanation (my example is If no please explain ). Then select Multiple Lines Of Text for the
answer type to give them room to tell you.
7. In the Additional Question Settings section for this type of answer, you can determine
whether this answer is required (it is in my example), specify how many lines of text this
answer is allowed (the default of six is fine, or you could go for more), and determine the
type of text for this field (plain text, rich text, or enhanced rich text). This survey doesn’t
need enhanced rich text for images and tables, so selecting Plain Text (the default) will work.
8. That’s it for this question’s settings, so click Next Question to create the next one. If the
user answers Yes, they’ll go directly to this third question. If they answer No, they’ll go
to this question after they explain why not.
9. For this third question, as the meeting point after the branching logic for this example,
let’s simply ask Is it easier to do a survey if you know your answers are anonymous?
and make it a Choice question.
10. In the Additional Question Settings section, do require a response. Do not require unique
values, because there are going to be only three values, so by the fourth person, you’ve
run out of unique answers.
11. For my example, the choices will be Yes , No, and It makes no difference . You can display
the choices in a drop-down list, with radio buttons, or with check boxes (to choose more
than one). Let’s go with the Radio Button default. Don’t allow a ill-in value, because there
are always jokers out there, and it will skew the average. Keep the default value as Choice,
because that means that Yes will be the default because it is the first choice.
The Choice field has the option of Column Validation, but because there are only three
options to choose from, you will not do validation here.
12. That’s enough questions to demonstrate the point, so finish creating the survey by
clicking Finish at the bottom of the page. That will take you not to that list’s content page but
to its List Settings page (see Figure 7.20) so that you can rearrange the questions or set up
branching logic.
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