Microsoft Office Tutorials and References
In Depth Information
On the list’s content page, you can see that the First Name and Last Name fields are
combined in the Full Name field (Figure 7.29) on the far right of the view.
FIGURE 7.29
The Full Name field
in the List view
USE ONE FIELD TO VIEW TWO NAMES
You will likely want to consider modifying this view by removing the First Name and Last Name
fields from the view and replacing them with just the Full Name field. The data can still be entered
normally when you create a new item, but your view will be of the full name in one field to save
horizontal space.
However, be aware that if you do remove Last Name from the view, there will be no field in the view
that will trigger a drop-down menu or be linked to the edit form (because the Last Name field has
that honor). But with the ribbon bar available, that’s not a big issue. You could also add an Edit link
column to the view. For more details about views, see Chapter 6.
This contact list is full of useful fields, but there is another field I would like to add. In
appreciation of our customers, we try to find out their birthdays for a more personal touch. The
marketing staff sends out automated cards to clients to celebrate their birthdays, so we have
collected dates for many of our customers.
A Birthday field is one that can be useful in several different kinds of lists. This brings us to
the concept of site columns . Site columns are templates of common fields. If you create a field you
like and expect to use it in other lists, make it a site column. Then you can use it elsewhere.
A D D I N G A S I T E C O L U M N T O A L I S T
SharePoint has a pretty large number of site columns already available based on its numerous
preexisting lists and list templates. It’s convenient to know that those fields are already there
before you end up making something similar yourself. Many standard fields such as Company,
Due Date, and Address are already available as site columns. Unfortunately, you can’t just select
 
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