Microsoft Office Tutorials and References
In Depth Information
3. In my example, the document checked out by someone else is NeedsCheckIn. To check
in that document, you need to take ownership of it and then check it in yourself. To take
ownership of a document, put a check in the check box next to it, and then click Take
Ownership Of Selection.
4. You’ll be prompted with an Are You Sure dialog box; click OK if you’re sure.
5. Then go back to the Shared Documents content page (click Shared Documents in the title
breadcrumb). The document item will show up in the content area of the library (for your
view only, since it’s still checked out, but now you own it).
6. To check in the document in this case, you still need to ill in the required field. So, add
data to the Project field by selecting Edit Properties from the drop-down menu.
7. In the Edit Properties page, enter some data into the Project field, and click OK.
8. To check the document in, simply select Check In from the drop-down menu
(Figure 8.22). You might have noticed the option to discard checkout is listed, but you
cannot discard checkout because there is no previous version to go back to.
FIGURE 8.22
A document
being checked in
after a change in
ownership
9. Selecting Check In will trigger a Check In box where you can enter a comment and
decide whether to keep the document checked out after checking in this version. Make
certain that the setting is No, because the whole point of this exercise is to check in the
document.
10. Once you’ve entered a comment, click OK to finish checking in this document item. The
document will no longer be checked out and can now be worked on by other people
allowed to contribute to the library.
So, you know how to create, upload, and edit a document. You’ve learned how to add a
required field to the library and know what effect that has on saving documents. You’ve learned
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