Microsoft Office Tutorials and References
In Depth Information
If you open a version of a document in Word 2007 that isn’t the most recent, it will warn you that
there are newer versions and try to encourage you to make a copy. Although I appreciate the warning
about the version being less than new, I can’t understand Microsoft’s intentions with the option
to make a local copy of the older version of a document. Luckily, this doesn’t seem to be default
behavior with Word 2010.
Now that you’ve had some fun, you can return version 1.2 to its rightful place at the top
of the Versions list and delete the version you just created. To do that, just select Restore
from the drop-down menu for version 1.2. You might be prompted with a warning; click
OK if you get one.
That will leave the truly most recent version as the correct one. When you make a
previous version of a document the official, most recent version by restoring it, that version sits
in limbo, uncertain as to its version number until you assign it. Depending on how you
check it in, the version can overwrite the version it replaced, have its own minor version
number (leaving its predecessor alone), or be made a major version (again, not
overwriting anything).
6. To finish off committing to the restored version, check in the document you’ve been
working on by going back to the Library content page and selecting Check In from the
item’s drop-down menu.
7. This will trigger a Check In box with the three options concerning how to handle the
current version number for this version (Figure 8.33). In this example, let’s publish it as a
major version (committing 2.0 as the version number), make a comment, and then click
OK to check in the document.
The Check In
page with
version options
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