Microsoft Office Tutorials and References
In Depth Information
Now you know that a minor version of a document is considered a draft and cannot be
approved. Only versions waiting to be major can be approved—or rejected for that matter.
Most people edit a document several times, save the changes as minor versions, and then
when they are comfortable, either check in their final changes as a major version or take their
most current minor version and publish it to a major version. What can confuse people is
the fact that if they indicate a version should be major, all that does in a content approval–
enabled library is change its status to Pending, meaning the document is going to major as
soon as it is approved.
To approve a document item that is pending, follow these steps:
1. In the document item’s drop-down menu, select Approve/Reject.
ANOTHER WAY TO APPROVE/REJECT
You can also approve/reject a version by viewing a document item’s properties and clicking the
Approve/Reject button in the ribbon bar. You can do basically anything in the item drop-down
menu that you can do in the ribbon bar for the properties view.
2. The Approve/Reject box (Figure 8.41) has three options: Approved, Rejected, and
Pending (the current state). To approve this version, select Approved, and enter some text
in the comment box. Click OK.
On the content page for the Shared Documents library, the document (approvaltest in my
example) now shows Approved in the Approval Status field. If you were to log in to a
workstation as an ordinary site member and go to the Shared Documents library, it would finally be
visible to that user.