Microsoft Office Tutorials and References
In Depth Information
Search This option is set to Yes by default. It lets you specify whether the library should
be searchable or whether it should be exempt from being indexed by Search and available
for searching. Keep in mind that if someone does not have the right to view the library,
they cannot search that library’s contents. Search is aware of access control, and it will not
display results to a user that they are not allowed to see.
Ofline Client Availability This option specifies whether this library allows users to
download items for ofline use. This particularly relates to the new SharePoint Workspace
available with certain versions of Office 2010. The default is Yes.
Site Assets Library One of the interesting offshoots of this version of SharePoint’s use
of wiki pages is that it comes with the option to specifically distinguish libraries on the
site as site asset libraries, to be used to store things uploaded to wiki pages such as the
home page. There is already a Site Assets library for the site, so it stands to reason that the
default for this is No.
Datasheet This option is used to disable Datasheet view if you don’t want users doing
bulk data entry in the library. It is enabled by default.
Dialogs Most forms used by libraries and lists can open either in dialog boxes or as
classic SharePoint form pages. This option is enabled by default, and when it is, forms
such as View, Edit, and New open in those boxes that black out the page behind them. If
you would rather the forms did not open in those boxes, disable this setting.
Now that you have a good idea of the settings available on this page, let’s finish setting
up the new template for this library.
6. To do that, go to the Document Template section of the Advanced Settings page. In the
Document Template field, change the filename for the template from Template.dotx to
the filename of the template you put in the Forms folder. My example is dem0tek_red
.dotx (Figure 8.45) so the field should have the path CompanyLibrary/Forms/dem0tek_
red.dotx. Keep all other default settings as they are, and click OK. That will take you
back to the Document Library Settings page.
7. To test your new template for the library, click the library’s name in the title breadcrumb
for this page to get back to the content page.
8. On the library’s content page, click the New Document button in the Documents ribbon
to create a new document based on your template. If it prompts you about opening a file,
it is referring to your template file. Click OK.
9. My example uses Dem0tek letterhead as the template (Figure 8.46). Enter some text
into your new document. Save the document, naming it as you want (my example is
Congratulations). Close Word. Remember that you enabled versioning when you
created the library. Also keep in mind that you didn’t specify major or minor versions,
require checkout, or require content approval.
On the library’s content page, you’ll see your new document based on the custom template
you assigned to the library.
Now you have a library dedicated to creating Word documents using a custom template. It is
useful to have a library that a user can simply go to, click the New Document button, and create
a document using a particular template.