Microsoft Office Tutorials and References
In Depth Information
First, you should create a new document library that will hold your project work. Next, you
will enable content types on that library and then choose among the existing content types to
make available two kinds of templates for the library.
1. To create a new document library, go to Site Actions at the top left of the page, and select
New Document Library from the drop-down menu.
2. On the New page, ill in the fields necessary to create the new library. My example uses
the library name Projects. Add a description, enable incoming email (the alias in my case
will be projects ), and enable versioning. It doesn’t matter which template you select during
the library setup, because it will be disabled when you enable content types. Click Create
when configuration is done.
Enabling Content Types
To have more than one item type for a library and therefore have the opportunity to associate
more than one template with the library, you must enable content types. To do so, follow these
1. Go to the Library ribbon, and click Library Settings.
2. On the Document Library Settings page, click Advanced Settings. On the Advanced
Settings page, select Yes in the Content Types section. Click OK to finish.
3. On the Document Library Settings page, you can see that the Content Types section
already has one item: Document. This is the default library item, which in this case is a
library item with a Word 2007/2010 template associated with it. We will be, conveniently,
keeping this library item.
Also notice in Figure 8.47 that there is a brief description of content types under the section title.
Basically, the library can now contain different list item types complete with their own associated
file templates, fields, workflows, and more. This example is a simple way to introduce you to the
concept in case it is something you might need. All lists and libraries have items (or more precisely,
records), but with content types, they can have more than one kind of item if necessary.
FOLDERS AS CONTENT TYPES
To make things more complicated, folders are considered items in a list or library, which means
their properties can be modified and they can be used as content types. This is how they work in
discussion and task lists. There are online articles and books dedicated to working with lists and
libraries and integrating them with Office. They go into more detail about content types and
folders than we can here.
Although you already have a nice, default, blank template for your documentation files, you
need to add a template for project-specific slides. You should use a customized template for the
project’s PowerPoint presentations so users can get started with the correct slide layout when
they are working with this project library.