Microsoft Office Tutorials and References
In Depth Information
WHEN IN DOUBT, RELINK
If you change the template used by a content type in a library, you may have to relink documents
that were using the template to reflect the change. Otherwise, they may not open properly when
users try to read or edit the document. If you have changed a template and are now having problems
opening files in a library, there is a repair page available to relink the file to its template.
You can see the page, in the Forms folder, in Explorer view. To open it, just append the filename to
the end of the URL for the library. In other words, instead of AllItems.aspx, the path should end
in repair.aspx. In my case, that would be http://spf2/Projects/Forms/repair.aspx.
This will open the Repair page for that library, in which you can select the file that needs to be
relinked to its template. The library will check the file for its content type and then check that
content type’s template. If the URL pointer for that file’s template doesn’t match the updated one for the
content type, the file’s pointer will be changed to match. That should ix the problem. Remember,
repair.aspx is your friend.
Now you have a library dedicated to creating Word documents using a custom template, as
well as a library used to store custom documents and presentations. After you’ve worked on the
documents in these libraries, you might want to send a copy to another library to be archived or
viewed by a larger group of people. So, let’s take a look at what Send To can offer to make
managing files between libraries easier.
REPORT BUILDER CONTENT TYPES
Those of you who have Reporting Services configured for SharePoint in your environment may have
heard that you can create a Reporting Services library to generate and store reports that pull data
from databases on the SQL 2008 R2 server.
You might have looked for a Reporting Services library template. Sadly, there isn’t one. That is
because, when Reporting Services is configured, all it does is add three content types to the site
collection (if the Reporting Services feature is activated).
To create a library that will generate reports, you first create a document library. Then you enable
content types for that library. Then, select Add From Existing Content Types on the library’s
settings page, and select the Report Builder Report content type, as well as the additional Report Data
Source and Report Builder Model content types (they allow you to create new data sources and
report builder models in the library, as well as just reports).
Remember that Report Builder 3.0 is the product needed to create Reporting Services reports.
This product is to Report Server what SharePoint Designer is to SharePoint. Report Builder 3.0 is
free and creates reports very much like Crystal Reports does. When the user clicks to create a new
Report Builder report (data source or model, or to edit an existing one), Report Builder 3.0 should
be the tool that opens. If the user doesn’t have Report Builder 3.0 installed locally, when they use
the New Document button to create a new Report Builder report, data source, or model, it will
trigger a prompt to install the software. This is because it is part of SQL Server 2008 R2’s Report
Server implementation as a ClickOnce application, so it will install automatically if the product
isn’t already available. This is convenient, because you don’t need to worry about preinstalling the
software so users can use the library. If they have Report Builder 3.0 already on their computer, when
they choose to create a new report, data source, or model, it will open Report Builder 3.0.