Microsoft Office Tutorials and References
In Depth Information
1. You can open a document for editing from within a document’s View Properties page by
clicking the document’s filename. The link is the same as if you clicked the filename in
the library’s content page. However, it may not prompt you to check out the document to
edit it. It may open the file as a read-only copy until you click the Check Out button in the
information panel or link in the task pane.
2. Open and edit the document by clicking its name (make certain it is checked out first)—
perhaps add a sentence to the end of the text, as I do in my example—save, close, and
check the document back in. It does not matter if the change is a major or minor version.
3. After you close Word, you should be taken back the original View Properties page. If
you click Manage Copies on the ribbon bar, it will take you to a Manage Copies page
(Figure 8.59). You will see the copies of this document either that prompt for updates
(those that are linked) or that do not prompt for updates (those that are unlinked). You
should have a document listed in the linked documents section.
UNLINKING AND RELINKING DOCUMENTS
If you are in the Manage Copies box and need to unlink a document copy or relink it by prompting
for updates, you can edit its properties using its Edit button. Notice that it suggests you set an
alert yourself on the source document if you want to be notified of changes, instead of offering to
do it for you.
4. To force an update to the copy of the changes made to the original document, click
Update Copies at the top of the box. This will take you to the Update Copies page, where
you can select to update particular linked copies or update all at once (Figure 8.60).
Simply select the copy you want to update, and then click OK. The Copy Progress dialog
box will appear again, proving that it will overwrite a newer copy of the original over the
first copy. Click OK in the Copy Progress dialog box to continue the process.