Microsoft Office Tutorials and References
In Depth Information
This will take you to the new picture library. You might notice, right off, a bit of a difference
in the interface for this library. It doesn’t use ribbon bars. That’s right. Everywhere else, ribbons
are all over the place, but not for the picture library. It uses old-style Action bar buttons (all of
which have menus beneath them). You might notice in the address bar of the browser that the
URL doesn’t have the ribbon query string appended to it, just a nice, clean, and simple URL.
Also, there is the classic View menu on the right of the Action bar, in addition to the View menu
in the title breadcrumb. Here’s a quick summary of the Action bar buttons:
The New button can only create a new folder because the library is intended for uploading
pictures. You can’t create pictures here.
The Upload button will offer to upload only single files if no Office product is installed,
and will add the option to upload multiple files if an Office product is installed.
The Settings button drops down to display options to create a column, create a view, or go
to the library settings.
And finally, the Actions button is where practically all the, well,
action is. It offers some
tasks specific to picture libraries.
Edit This will open your operating system’s default application to edit image files.
SharePoint prefers the Microsoft Office Picture Manager.
Delete This will delete a selected picture.
Download This is the opposite of upload, of course. It will copy the selected picture to
your local computer.
Send To This is not the Send To you were expecting. It inserts a selected picture in an
email or document you select.
View Slideshow This uses the Slideshow view to cycle through the pictures in the
l i bra r y.
Connect To Client This option may also be called Connect To Outlook. It, obviously,
integrates with Microsoft Outlook. When selected, it opens Outlook and displays the
library’s contents in the Outlook window.
Sync To Computer This requires SharePoint Workspace to be installed on the local
computer you are using to access the site. It will make a synchronized copy of the library
in the workspace so the user can access it locally while ofline.
Of course, View RSS Feed and Alert Me, standard in all lists and libraries, are on the menu
Once images are added to the library, you can view them in All Pictures view, which shows each
picture as a thumbnail with a check box so you can select it. You can also select particular images
to view together. If you click the View menu and select All Pictures view, an alternate menu will
appear. In it, you can choose Details, Thumbnails, or Filmstrip (see Figure 8.65 for an example).
When you upload pictures one by one, you are afforded the chance to ill in the fields for
each picture, such as the title, date the picture was taken, description, and tags to search for the
picture by. If you choose to upload multiple files, that should trigger the Office Picture Manager
(this works best with Office 2010). However, that type of upload doesn’t let you edit each
picture’s fields (its properties or metadata).