Microsoft Office Tutorials and References
In Depth Information
Site Collection Administration
On a subsite, this category contains only a single link: Go To The Top-Level Site Settings. This
takes you to the Site Settings page for the top-level site, which is where all Site Collection
settings and administration is done. Site Collections (and their settings) are covered in Chapter 10.
Additional Default Site Templates
Now that you’ve seen all the ways to customize and control sites, let’s take a closer look at the
different types of sites available in SharePoint and how they differ from each other. Choosing
a template during site creation will prebuild the site with lists, libraries, and custom features
designed for that type of site. This speeds up the customization process, since you’re starting
from a prebuilt default that will (ideally) contain what you need. There are several existing site
templates, and each contains key differences in layout and intent. The following templates are
available choices during site creation, starting with the most common, the Team Site template.
The Team Site template is the SharePoint workhorse. So far, everything you’ve done has been
in a team site. Team sites are the most general and the most common sites. They’re typically
what administrators choose for the main site from which all other sites branch. Containing
lists, libraries, some web parts, and a nice custom theme, they’re perfect for your all-purpose
SharePoint site. If you just need a site, you’re looking for a team site.
Would you prefer to start with a site that is not cluttered with the trappings of someone else’s
idea of a site? This is the site for you. Nothing prebuilt, and no assumptions or existing libraries
or lists. If you’d rather build the site from scratch with your own libraries, lists, web parts, and
layout, you can start with a Blank site.
A Document Workspace site is all about managing one document. There are two ways to create
a document workspace: either through the Sites and Workspaces page in Site Settings, the usual
New SharePoint Site page (under Site Actions New Site), or directly from a document. I’ve
added a sample document to the HR team’s Shared Documents library; from there you can create
the document workspace by selecting Send To Create A Document Workspace from the
document’s drop-down menu, as shown in Figure 9.34. You can also select the document, go to the
Documents ribbon, and in the Copies section click the drop-down menu for the Send To button.
Why would you want to have a separate site for one document? Say you have a large number
of people working on one file—a legal brief, screenplay, or other complex document. That sort of
collaboration will require discussion, versioning, additional documents, and other collaboration,
all of which can be done in a library on the main team site. But why have all those
documentspeciic items clutter the main site? It’s better to give the document its own space so you can add
supporting documents, discussions boards, and assign tasks separately from the rest of the site.
Go ahead and create the workspace, and then click OK when prompted to confirm.
When the document workspace (Figure 9.35) is first created, a copy of the document is placed
in the workspace’s Shared Documents library. The creating user (in my case SharePoint Admin)
is added to the workspace Members list. All other users who need to work on the document