Microsoft Office Tutorials and References
In Depth Information
WORKING ON THE WRONG COPY
When you’re creating a document workspace, remember that a copy of the document is still sitting
in the original document library. It’s important to keep track of which copy is the primary one and
keep that in the document workspace. Why else have it? The last thing you want is to have someone
working on the original document while someone else is also working on a copy in the workspace.
You may want to remove or check out the copy from the original Shared Documents document
library to prevent confusion.
Once the document is finished and the purpose of the workspace is completed, you may
want to remove the workspace to keep the server clean. Before you do so, make sure you copy
everything you want to keep (in particular, the actual final document) to the parent site. Once
the workspace is deleted, it’s gone. Sites don’t go to the Recycle Bin.
Blogs, probably the most notorious form of website, are basically public diaries and journals
with frequent postings listed in reverse chronological order. SharePoint blogs support
comments so users can comment on posts, with categories to organize the posts, and permalinks ,
which are fixed links to posts. From the HR team site, I’ve created a blog called HR In Action!
using the now-familiar New SharePoint Site page. I have it set to inherit permissions and appear
on both the Quick Launch and top link bars. I also set the blog to inherit the top link from the
parent site (the HR team site). When the blog is created, it automatically takes you to its home
page (Figure 9.36).
A SharePoint blog